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Hello Peter, Glen and Sofia,
Here are our January 1 to 31 2012 finances.
First of all: I'll be bringing $200.50 in cash to McCormick C.R.C., for the January campfire donations.
Second: I'll also be bringing a cheque for $4655.39 (transfer back to the city, of Jan.1 to 31, 2012, donations minus expenses)
Contracts for extra maintenance and for shifts not covered by city rec staff (because there were not enough hires): $9015.39
Supplies (including skate loan maintenance supplies): $1999.14
Transportation (gas for moving stuff and people between rinks, plus one-time cost of 3 years' staff vehicle use, repairs resulting from heavy loads, etc. -- preparing for transportation costs transfer to city): $3159.93
Total expenses: $27,439.72
Wallace Rink (food, skates): $6,750.03
Dufferin skates: $6,131.08
Dufferin food: $15,126.66
Dufferin bread: $1936.88
Campbell Rink (food and skates): $1670.46
Market donation: $480
Total donations: $32,095.11
Transfer back to City of Toronto: $4655.39
Whenever the city payroll corrections are done, I hope we can begin to address the book-keeping/cash handling TRANSFER issues that are waiting for attention.
Donations revenue: $22,270.89
Expenditures: $19,105.85, consisting of:
February-March Campfire donations: $413 in cash
David Rothberg donations to stay open regular hours Christmas holiday: $748.27 - cheque to the City of Toronto.
Subject: Re: campfire program changes Date: Thu, 05 Apr 2012 00:49:49 -0400 From: Jutta Mason <firstname.lastname@example.org> To: Glen Synowicki <email@example.com> CC: Sofia Oliveira <firstname.lastname@example.org>, Ana Bailao <email@example.com>
This is now the 11th month of Ward 18 parks donations, collected through CELOS, going to the city:
...totalling $30,964.77. Although the money has been received by staff and cheques have been cashed, there has been barely any acknowledgment from management and certainly no attempt to collaborate about the finances.
Because of the many ups and downs concerning staff scheduling, and the recent narrowing of program staff's job descriptions, CELOS has been forced to continue funding some Ward 18 operations directly through contracts. In the same period since CELOS began returning donations back to the city, $70,865.52 has still gone directly to contracts to cover the work that was unacknowledged in the city's PT job descriptions. We had hoped this number would be much smaller, and the donations returned to the city correspondingly larger.
Beyond having to cover work that was dropped from the job descriptions, CELOS also found that a part of the contract spending came as a result of the confusion and difficulties created by management's restructuring of the Ward 18 program work done by PT staff.
I would like to wait on the remaining CELOS donation returns to the City, until we can begin talking directly about a pilot "Ward 18 Parks Conservancy" -- to find a way to make the best possible use of these local parks. Please let me know to whom I can direct this request.
Donations revenue: $7,876.79
Expenditures: $7,133.82, consisting of:
Donations revenue: $5024.43
Expenditures: $5221.68, consisting of:
Balance (for the City of Toronto general revenues)for one rink month and two off-season months: $3710.76
Subject: May donation transfer Date: Sun, 03 Jun 2012 23:13:58 -0400 From: Jutta Mason <firstname.lastname@example.org> To: Glen Synowicki <email@example.com> CC: Sofia Oliveira <firstname.lastname@example.org>, Staff <email@example.com>
Hello Glen, here is the expenditure/revenue report and donation transfer back to the city for May.
May 1 to 31
Total donations: $16,097.10
Office: $47.01 (internet rocket stick)
Total expenditure: $10,334.13
Transfer back to City: $5,762.97
There is still clarification needed about the Easter donation from David Rothberg, so that cheque will come separately.
Campfire donations will be brought to McCormick in cash, along with the City transfer cheque.
As always, Matt will be glad to run Quickbooks reports if more details are desired.
Easter donation for covering Easter Friday opening (from David Rothberg): $152.10 (cheque)
Date: Tue, 03 Jul 2012 17:10:01 -0400 From: Jutta Mason <firstname.lastname@example.org> To: Glen Synowicki <email@example.com> CC: Ana Bailao <firstname.lastname@example.org>, Staff <email@example.com>, Anna Bekerman <firstname.lastname@example.org>
Hello Glen, today we'll return the June campfire money to the city -- $537, plus a cheque for $390 for multi-class pizza-day visit from Pauline School. Because of the staff shortage caused by your continued hiring freeze, there will be very few pizza day cheques from now on, since most pizza days have had to be cancelled.
I believe that Mayssan has kept you informed about the effects of the targeted hiring freeze on the park, but that you have ignored her requests for help. Because of the uncertainty of continuing other programs as well, I'll hold the city transfer cheques until there is more clarity from the city's side.
June 2012 Quickbooks exports:
Subject: change of role for CELOS Date: Sun, 05 Aug 2012 18:18:52 -0400 From: Jutta Mason <email@example.com> To: Glen Synowicki <firstname.lastname@example.org> CC: Ana Bailao <email@example.com>, Sue Bartleman <SBartlem@toronto.ca>, Nick Gallant <firstname.lastname@example.org>
As of Sunday August 5, CELOS will no longer be handling the Dufferin Grove finances. I have been told once too often that I have no business speaking to city staff about any park-related matter. It is very clear that there is no stable acknowledgement by the current management of the long-time partnership that began in 1993 between community people and the City.
Fortunately, the Dufferin Grove PT staff have been running the finances for a long time already and they will not have to learn new skills. They already keep an account of every penny of donations, and do the ordering and buying of food and supplies for the park cafes and other food-supported programs. We have been forced to find non-city contract workers to fill the holes caused by management unpreparedness. The donation funds used for these contracts are also carefully and publicly documented. Petty cash and the funds needed for groceries and other park supplies are well regulated and accounted for, and the staff are also used to delivering the surplus funds to McCormick.
So the current PT staff have the necessary skills to bridge the gap caused by the withdrawal of CELOS' financial involvement. Since there has finally been some movement on interviewing new PT city staff, hopefully the need to compensate for the absence of PT hiring since 2011, with contracts of over $38,000 so far this year, will soon be over. I would like to suggest that the required mandatory training can be offered to all newly hired PT staff immediately, not requiring new staff to wait until the end of the month for the various training courses.
I look forward to having more time now to work through the FOI Ward 18 budget. Last week I asked Sofia some budget-related questions that have not been acknowledged. Are my questions to her perhaps part of the budget-related clarifications that you said you'll shortly be sending to me? Let me know.
I'll be bringing $500 for the July campfire donations and the June transfer cheque for $5085.27 to McCormick when it reopens, without waiting for an acknowledgment any longer. The final July transfer accounting is almost done; a few more invoices still have to come in, and then that final cheque will be ready to transfer as well.
P.s. I'm also bringing $142.50 pizza day money from the summer camp of the Islamic Information and Da'wah Centre.
September 19 2012: Cheque for July transfer and wind-up to the City/CELOS budget partnership delivered to the City of Toronto: $1061.37.