Special Event Forms

Hamilton: Special Event Information Package

Lambton County: Requirements for Event Organizers

Waterloo: Event Co-ordinator Requirements

Peel region: Special Event Information Form

“All food must be obtained from an approved and inspected commercial source. No home-jarred, home-canned foods, or home-prepared hazardous food (e.g., meat) shall be used, sold or given away.”

Source: Region Of Peel Vendor Information Form

“Meat, poultry, dairy and egg products must be from an approved inspected source and not directly from the farm.” Event Checklist

Hamilton:

NOTE:

1) No home prepared foods can be used, sold or given away (Exception: see under Religious Organizations, Service Clubs and Fraternal Organizations in
REQUIREMENTS FOR FOOD
VENDORS AT SPECIAL EVENTS)

'''2) All major food preparation (ie. Foods that require much handling, chopping, cutting, wrapping) must be completed in an approved kitchen facility.'''

'''3) Certain potentially hazardous foods will not be permitted for sale unless adequate mechanical refrigeration can be provided for the duration of the event.'''

FOOD SUPPLIES

1. All food must be obtained from an inspected Commercial Source (Exception: see below under Religious Organizations, Service Clubs and Fraternal Organizations).

2. All food served at Special events must be prepared in a licensed and approved commercial kitchen.

3. Only limited preparation (cooking and associated assembly) will be permitted on site

4. No home prepared, or home canned foods can be used, sold or given away at Special Events (Exception: see below under Religious Organizations, Service Clubs and Fraternal Organizations).

Religious Organizations, Service Clubs and Fraternal Organizations:
The Ontario Food Premises Regulation was recently amended to exempt food premises operated by religious organizations, service clubs and fraternal organizations. This exemption has also been applied to the aforementioned groups at community based events. These organizations may now sell foods from un-inspected sources (ie. home kitchens, uninspected church facilities).

Groups exempted from the regulation must still meet the following requirements as per the amendments to the Ontario Food Premises Regulation:
1. If potentially hazardous food is from an uninspected source, the operator must keep a contact list of the suppliers and provide a copy of the list to Public Health Services if requested.

2. If potentially hazardous food is from an uninspected source, the operator must also post a sign indicating this to customers.

Please Note: Food premises must still follow the basic safe food handling practices required of all vendors at special events. This includes restrictions in place for certain potentially hazardous foods described below.

Note: Certain potentially hazardous foods such as cream-filled pies, pastries, custards, salads, or sandwiches will not be permitted for sale unless adequate mechanical refrigeration is provided for the duration of the event.

Source: Hamilton Special Event Information Package