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City Council

http://www.toronto.ca/legdocs/2004/agendas/council/cc040518/pof4rpt/cl011.pdf City council adoption of project (Provision of Professional Services to Provide Energy and Water Efficiency Improvements in City's Arenas, Request for Proposal No. 9119-03-7275) Clause embodied in Report No. 4 of the Policy and Finance Committee, as adopted by the Council of the City of Toronto at its meeting on May 18, 19 and 20, 2004.

Optimira Energy Inc. (Formerly Cinergy Solutions; VESTAR) is one of the companies mentioned in the original proposal for RFP's presented to City Council. The background in the report goes back as far as Council mandates in 2000

Notably from the report, page 7:

Vestar Ltd. has proposed to provide a turnkey energy management package, which includes feasibility studies, engineering and specifications, construction, project management, financing, monitoring and verification of savings, and training of City of Toronto staff. It should be noted that as the City has determined that it can provide financing as proposed in this report at a lower cost, it has been agreed that financing will not be a part of the Vestar contract. The project is to be undertaken as a savings financed project that will recover all capital and financing costs through the actual water and energy savings being realized. An energy and water services contract between the City of Toronto and Vestar Ltd. will clearly define the project requirements.

See page 8 for the Arenas Energy Retrofit Project Cash Flow Forecast for 2004-2008


Energy Retrofit Program - Energy Efficiency Improvements at Exhibition Place

Consolidated Clause in Policy and Finance Committee Report 9, which was considered by City Council on November 30, December 1 and 2, 2004.

http://www.toronto.ca/legdocs/2004/agendas/council/cc041130/pof9rpt/cl030.pdf (page 4)

Projected Energy/Operating Savings * 4.5 84.0 148.7 148.7 148.7
Savings are assumed to equal debt service impact because contract will require that actual project expenditures will be limited to those that in aggregate are projected to generate savings sufficient to repay project financing over ten years.


Status - Energy Management Program (EMP) for City Facilities City Council on May 17, 18 and 19, 2005, adopted this Clause without amendment.

http://www.toronto.ca/legdocs/2005/agendas/council/cc050517/adm4rpt/cl001.pdf (page 5 table of benefits)

(From the Commissioner of Corporate Services).

The Administration Committee also submits the communication (April 20, 2005) from Deputy Mayor Joe Pantalone, Chair, Roundtable on the Environment.

Page 9:

Dear Chair and Members of the Administration Committee, I am writing with regard to the City of Toronto Energy Retrofit Program, which was established by City Council in 2004 with $20.4 million in funding. It is most encouraging to note that the $20.4 million in expenditures will result in savings of $1.35 million annually and a reduction of 8,000 tonnes of CO2 emissions. This program is obviously successful – both as an investment by the City, and as a demonstration of the City’s clear commitment towards meeting our societal obligations to the Kyoto Protocol. I was encouraged to read in the report that “It is expected that an additional $10 to $20 million in energy retrofit projects will be identified for funding in 2006.” I am requesting that the Administration Committee request the Commissioner of Corporate Services, and the City’s CFO and Treasurer to ensure that a report is brought forward on possible energy efficiency projects in time to be included in the 2006 capital budget process, and that the amount ($10 to $20 million) be included in the report, and that the report include a list of specific projects for implementation in 2006. Further, that the committee recommended that Council express its support, in principle, for the financing of the Energy Retrofit Program in the 2006 capital budget process, subject to regular budget approval.


Energy Retrofit Program - National Trade Centre, Exhibition Place City Council on September 28, 29 and 30, 2005, adopted this Clause without amendment.

http://www.toronto.ca/legdocs/2005/agendas/council/cc050928/pof8rpt/cl050.pdf (costs table 2, page 8)

Refers to "A Framework for Establishing an Energy Retrofit Program and Financing Strategy" governing the Program.


Capital Variance Report - for the Six-Month Period Ended June 30, 2005 City Council on September 28, 29 and 30, 2005, amended this Clause by adding the following:

http://www.toronto.ca/legdocs/2005/agendas/council/cc050928/pof8rpt/cl055.pdf (page 13)

Energy Retrofit Program (ERP) - As at the end of June 30, 2005, the Energy Retrofit Program projects spent a total of $0.284 million or 2.5 percent of their 2005 Approved cash flow of $11.345 million. Projected expenditures to year-end is estimated at $6.565 million or 57.9 percent. The following projects contributed to the delayed spending performance during the first six-month period:

  • Arenas Energy Retrofit Program (CPR150) - The concept report (feasibility study) has just been completed and approved and implementation of energy retrofit measures will start in the beginning of October 2005 with no more than $2.500 million expected to be spent this year on the Arenas project.
  • Exhibition Place ERP Tri-Gen (CEX201) - Although the equipment and the labour work of this project have been tendered, the 2005 spending projection to year-end is expected to be only $2.200 million due to waiting for NRCan grant (Federal grant program for Energy Retrofit Program) approval before proceeding with construction.

Capital Variance Report for the Nine-Month Period Ended September 30, 2005 City Council on December 5, 6 and 7, 2005, adopted this Clause without amendment.

http://www.toronto.ca/legdocs/2005/agendas/council/cc051205/pof10rpt/cl038.pdf (page 12)

Energy Retrofit Program (ERP) actual expenditures during the nine months ended September 30, 2005 totalled $2.109 million or 18.7 percent of the 2005 Approved Capital Budget of $11.251 million. Projected expenditures to year-end are estimated at $6.430 million or 57.2 percent of 2005 approved cash flow. The following projects were the principal causes of the under-expenditure:

  • Arenas Energy Retrofit Program incurred no expenditures during the first nine months of 2005. The concept report (feasibility study) has been completed and approved and implementation of energy retrofit measures will start in the fall with no more than $2.500 million of the $3.880 million approved cash flow expected to be spent this year on the Arenas’ project.
  • Exhibition Place ERP Tri-Gen - Projects of this type take longer than general construction projects due to the time required to complete the various stages of the process and the need to obtain grant approvals prior to construction. As a result, $2.200 million of the $4.400 million 2005 approved cash flow will be spent by year-end.

Consolidated Clause in Policy and Finance Committee Report 12, which was considered by City Council on December 8, 9 and 12, 2005.

City of Toronto 2006 Budget Advisory Committee Recommended Capital Budget and 2007-2010 Preliminary Capital Plan City Council on December 8, 9 and 12, 2005, amended this Clause, as follows:

...

Energy Retrofit Program City Council adopted this Program Budget, as recommended by the Policy and Finance Committee, without amendment.

http://www.toronto.ca/legdocs/2005/agendas/council/cc051208/pof12rpt/cl003.pdf (page 273, 274, 276, 277)

page 274:

  • Prior to the announcement of the Energy Retrofit Program, energy efficiency projects had difficulty in competing for the City’s limited capital funding. The Energy Retrofit Program has allowed planned energy retrofits to move forward.
  • The $20 million ERP has now been fully allocated to undertake energy efficiency improvements in City facilities and the following is a summary of the approved projects and their respective

funding:

page 276:

Emphasis in the following added

ERP Funding Required for Additional Projects

In order to continue with the plan to improve energy efficiency in City buildings and to reduce energy use by a target amount of 15 percent, additional ERP funding will be required. Energy retrofit projects are still to be developed by the end of 2006 in most of the City’s energy consuming Divisions and ABCs. The following is a very preliminary list and estimate of the potential energy retrofit opportunities in a number of City Divisions and ABCs. It should be noted that this is not an inclusive list and that there will be changes and additions to this list as the program is developed and the respective business cases are assessed.

 Facilities Project Costs Annual Savings Payback
 Transfer Stations $750,000 $93,750 8 Years
 Homes for the Aged $2,500,000 $312,500 8 Years
 Police Facilities $2,750,000 $343,750 8 Years
 Child Care Centres $500,000 $62,500 8 Years
 Parks, Yards and Sport Fields $2,000,000 $250,000 8 Years
 Ambulance Stations $500,000 $62,500 8 Years
 $9,000,000 $1,125,000 8 Years
 Parks Pools and Comm Ctrs $6,000,000 $750,000 8 Years
 Total ERP Funding Request $15,000,000 $1,875,000 8 Years

The 2006 preliminary list of projects for additional ERP funding has a project cost of $15 million. All the projects would be subject to the existing ERP approval process with one of the main criteria being that the simple payback period be no more than 8 years. The project that is ready to moving forward is the energy retrofit of the City’s pools and community centres in the Parks, Forestry and Recreation Division and a request for proposal is ready to be issued. It is expected that the cost of this work will amount to approximately $6 million with annual energy savings of $750,000 providing for an 8 year payback. The 2006 cash flow of $1.5 million is for the feasibility study on the City’s pools and arenas at a cost of $0.250 million and $1.250 million for construction. Cash flow of $4.5 million will be required in 2007 to complete the project. Given that a comprehensive list of energy efficiency projects in City Divisions and ABCs will not be available before the end of 2006, and since the other six sub-projects submitted in this preliminary list are not yet ready to move forward, it is being recommended that these six subprojects be included in the list to be completed by the end of 2006 and be submitted, along with the necessary business cases, for consideration as part of the 2007 capital budget process.

Note that the payback was manifestly calculated by dividing the costs by 8

Page 277 lists The proposed cash flow for the $15.0 million of energy efficiency projects as distributed between Pools & CC, and Projects TBD for 2006 t0 2009


http://www.toronto.ca/legdocs/2006/agendas/council/cc060925/pof7rpt/cl076.pdf (page 9: As at June 30, 2006, the Energy Retrofit Program expenditures were $2.972 million or 18.7 percent of its 2006 Approved Capital Budget. All projects are under construction. The year-end spending rate is projected at 87.9 percent due to an unanticipated delay in implementation of energy retrofit initiatives at Exhibition Place, Arenas and Fire Stations)


http://www.toronto.ca/legdocs/bylaws/2006/law0762.pdf (bylaw authorizing debt of 100,000,000. Arenas project mentioned pp 9 and 13, authorizing bylaws: 1080-2005, 1081-2005, 1082-2005 and 351-2004)


http://www.toronto.ca/legdocs/2006/agendas/council/cc060425/pof3rpt/cl018.pdf (under-expenditure, page 14)


http://www.toronto.ca/legdocs/2007/cc/bgrd/20061205-cc1.1att4.pdf (city council background, page 11)

Administration Committee

City Clerk's Office Minutes of the Administration Committee Meeting No. 5 Thursday, April 29, 2004

http://www.toronto.ca/legdocs/2004/minutes/committees/adm/adm040429.pdf (see section 5.22)

Page 19, standard background forwarded to other committees then council, including reference to a document adopted by Council called "A Framework for Establishing an Energy Retrofit Program and Financing Strategy", not yet found.


October 26, 2005 To: Administration Committee From: Deputy City Manager and Chief Financial Officer Subject: Energy Retrofit Program Status and Request for Additional Funding

http://www.toronto.ca/legdocs/2005/agendas/committees/adm/adm051107/it001a.pdf (city arenas page 4)

City Arenas

Retrofitting of the City’s Arenas was the first project to be approved from the Council approved $20.0 million Energy Retrofit Program. The project was awarded to Cinergy Solutions in May 2004 at a cost of $10.213 million and will focus on efficiency improvements such as heating and ventilation, lighting retrofits and temperature control. A number of steps are involved in getting this work implemented, including:

  • contract negotiation
  • completion of detailed energy audit/feasibility study at each facility
  • review of audits and recommendations
  • completion of grant applications
  • engineering, construction scheduling
  • implementation

Projects of this type take longer than a general construction project due to the time required in completing all the steps listed above and the need to obtain grant approvals prior to construction. Construction of the arena project is now underway and the majority of the work is to be completed in 2006. On full implementation of this project in 2007, annual cost savings of $1.346 million will be generated. Projected capital expenditures to year-end 2005 will be $2.5 million.


April 4, 2005 To: Administration Committee From: Commissioner of Corporate Services Subject: Status - Energy Management Program (EMP) for City Facilities

http://www.toronto.ca/legdocs/2005/agendas/committees/adm/adm050426/it003.pdf (cinergy project in table page 4)

page 2:

The Energy and Waste Management Office (EWMO) is responsible for implementing thevarious aspects of the EMP under the following general headings:

  1. Energy Supply:
    • Coordinating the City’s energy purchases.
    • Steering the City’s purchase of ‘Green’ power.
  2. Energy Efficiency/Energy Retrofits
    • Co-ordinating energy efficiency retrofit programs in order to reduce energy use in City facilities and as requested by Agencies, Boards and Commissions.
    • Communicating, educating and encouraging City staff towards energy conservation actions.
    • Assisting in the development of green roofing technologies and other new

technologies.

  1. Energy Information Tracking and Monitoring
    • Tracking and monitoring energy use and costs in City facilities and operations.
    • Integrating its energy tracking program with the City’s accounting system.

The City, through the EWMO, has introduced many energy saving measures into its facilities over the last number of years and continues to realize the benefits of these energy management initiatives.

on page 5:

The entire $20 million in approved ERP funding has been allocated. EWMO staff will be working with City departments to identify additional energy retrofit projects in time for the 2006 capital budget process. It is expected that an additional $10 to $20 million in energy retrofit projects will be identified for funding in 2006. As previously directed by Council, THESI is to be sole-sourced for approximately 30 to 40 per cent of all retrofit work.

http://www.toronto.ca/legdocs/2005/agendas/committees/adm/adm051107/it001a.pdf

page 7:

Administration and Accountability of the Energy Retrofit Program

An Interdivisional Team has been established with representation from the following: Financial Planning, Facilities & Real Estate, Toronto Atmospheric Fund and the City Manager’s Office.

The Interdivisional Team reviews Energy Retrofit Program funding applications and assists Facilities & Real Estate (chair of Interdepartmental Team) in making recommendations to the Deputy City Manager and Chief Financial Officer. The Interdivisional Team has responsibility to assess the business cases, cost/volume-savings to determine if these are sufficient to repay the cost of financing within the maximum ten-year period. Specific Council approval will be required to allocate funds for the implementation of each project.

Conclusions:

The Energy Retrofit Program has been very successful and has allowed $20 million of energy retrofit projects to proceed. In order to undertake additional energy retrofits and to continue and support the City’s energy management plan, additional funds in the amount of $15 million should be earmarked for the Energy Retrofit Program in 2006.

Policy and finance committee

STAFF REPORT
April 4, 2005
To: Administration Committee
From: Commissioner of Corporate Services
Subject: Status - Energy Management Program (EMP) for City Facilities

http://www.toronto.ca/legdocs/2004/minutes/committees/pof/pof040506.pdf (see page 31, various conditions on loans for this follow)

4-27. Provision of Professional Services to Provide Energy and Water Efficiency Improvements in City's Arenas – Request for Proposal No. 9119-03-7275

The Policy and Finance Committee had before it a communication (April 30, 2004) from the City Clerk advising that the Administration Committee on April 29, 2004, recommended to the Policy and Finance Committee and City Council the adoption of the report (April 24, 2004) from the Commissioner of Corporate Services, the Commissioner of Economic Development, Culture and Tourism and the Chief Financial Officer and Treasurer respecting Provision of Professional Services to provide Energy and Water Efficiency Improvements in City’s Arenas, recommending that:

(1) Council approve the Arenas Energy and Water Retrofit Project as a subproject of the $20 million Energy Retrofit Program to be managed as part of the Parks and Recreation Capital program with a project cost of $10.213 million gross including cash flow of $1.2 million in 2004, $5.9 million in 2005, and $3.113 million in 2006, financed in 2004 by $0.3 million of the Federation of Canadian Municipalities Policy and Finance Committee Minutes Thursday, May 6, 2004. (FCM) loan and $0.9 million of debt, in 2005 by $1.475 million of the FCM loan and $4.425 million of debt, and in 2006 by $0.127 million in grants and incentives, $0.746 million of FCM loan and $2.239 million of debt;

(2) the Commissioner of Corporate Services and the Commissioner of Economic Development Culture and Tourism in consultation with the Chief Financial Officer and Treasurer, and the City Solicitor, be authorized to negotiate and enter into an energy and water services agreement commencing in 2004 with Vestar Ltd., the highest overall scoring proponent meeting requirements based on a maximum simple payback period of 8 years for up to $10,212,964 in gross capital costs inclusive of all taxes and charges;

(3) the Commissioner of Corporate Services and the Commissioner of Economic Development Culture and Tourism in consultation with the Chief Financial Officer and Treasurer and the City Solicitor, be authorized to enter into energy and water services agreements with the Boards of Management and with lessors of City arenas that opt in to the program to ensure that the energy and water savings are applied towards debt repayment;

(4) the Commissioner of Corporate Services, in consultation with the City Solicitor, the Chief Financial Officer and Treasurer and the Chief Administrative Officer, be authorized to enter into a loan agreement with the Federation of Canadian Municipalities for Green Municipal Investment Fund (GMIF) financing in order to facilitate a disbursement of approximately $2.521 million from an approved low interest $8.750 million loan to the arenas energy and water retrofit project subject to finalizing an energy and water services agreement with Vestar Ltd.;

(5) energy and water cost savings to be realized annually of up to $0.350 million in 2005, $1.0 million in 2006 and $1.35 million in 2007, for a full annual savings of $1.35 million be budgeted separately in the operating budgets of Parks and Recreation and other arena facilities and used to fund the full debt service costs of the projects and that any excess savings annually be contributed to a separate corporate account according to the policy adopted by Council in the report entitled “A Framework for Establishing an Energy Retrofit Program and Financing Strategy”;

(6) this report be forwarded to the Policy and Finance Committee fo r consideration; and

(7) the appropriate City Officials be authorized and directed to take any necessary action to give effect thereto including the execution of any financing agreements in a form and substance satisfactory to the Commissioner of Corporate Services, Commissioner of Economic Development Culture and Tourism, the Chief Financial Officer and Treasurer, and the City Solicitor.

Policy and Finance Committee Minutes
Thursday, May 6, 2004.
On motion by Councillor Moscoe, the Policy and Finance Committee recommended to Council the adoption of the recommendation of the Administration Committee contained in the communication (April 30, 2004) from the City Clerk.


http://www.toronto.ca/legdocs/2004/agendas/committees/pof/pof040506/it027.pdf (administration committee recommendation in detail, per above)


http://www.toronto.ca/legdocs/2004/agendas/committees/pof/pof040506/agenda.pdf (section 27)


http://www.toronto.ca/legdocs/2004/agendas/committees/pof/pof041123/it036.pdf (context)


http://www.toronto.ca/legdocs/2005/agendas/committees/pof/pof050920/it067.pdf (table 2, page 8)


http://www.toronto.ca/legdocs/2005/agendas/committees/pof/pof050920/it072.pdf (page 13)


http://www.toronto.ca/legdocs/2005/agendas/committees/pof/pof051122/it052.pdf (page 13)


http://www.toronto.ca/legdocs/2005/agendas/committees/pof/pof051129/it003.pdf (page 191, 192, 193, 195 <- again presenting 8 years as fact)


http://www.toronto.ca/legdocs/2006/agendas/committees/pof/pof060411/it034.pdf (variance page 13)


http://www.toronto.ca/legdocs/2006/agendas/committees/pof/pof060411/it025.pdf (benefits page 37)


http://www.toronto.ca/legdocs/2006/agendas/committees/pof/pof060516/it013.pdf (benefits page 48)


http://www.toronto.ca/legdocs/2006/agendas/committees/pof/pof060918/it101.pdf (variance page 10)

Budget committee

http://www.toronto.ca/legdocs/2005/agendas/committees/bud/bud050916/it009.pdf (the background page 3 is interesting)


http://www.toronto.ca/legdocs/2005/agendas/committees/bud/bud050916/it016.pdf (page 11)


http://www.toronto.ca/legdocs/2005/agendas/committees/bud/bud051114/it008.pdf (review of Energy retrofit program)


http://www.toronto.ca/legdocs/2005/agendas/committees/bud/bud051124/it001.pdf (page 229, 230, 231, 233, 234)


http://www.toronto.ca/legdocs/2006/agendas/committees/bud/bud060406/it003.pdf (page 13: Arenas Energy Retrofit Program had no expenditures incurred during 2005. The concept report (feasibility study) has been completed and approved and implementation of energy retrofit measures started in the fall. Of the $3.880 million 2005 approved cash flow; $2.700 million was spent by year-end on the Arenas’ project.)

Roundtable on the Environment

http://www.toronto.ca/legdocs/2005/agendas/committees/ren/ren050303/it003.pdf (see table page 11)


http://www.toronto.ca/legdocs/2006/agendas/committees/ren/ren060220/it005b.pdf (see table of "benefits" page 11)


http://www.toronto.ca/legdocs/2006/agendas/committees/ren/ren060606/it005c.pdf (page 4)

Web pages


http://www.toronto.ca/environment/initiatives/arena_retrofits.htm


http://www.toronto.ca/environment/initiatives/energy_retrofits.htm

Budget

http://www.toronto.ca/budget2007/pdf/an_capergretro.pdf (pp 2) incl. "All energy efficiency and retrofit projects at Arenas, Fire Stations, Exhibition Place and Community Centers and Pools will be completed in 2007", comments/issues page 5, overview page 7, operating impact (started page 8) top of page 9, program incremental operating costs page 11

page 12: It should be noted that savings in energy costs from all previously approved energy projects (Exhibition Place, City Arenas, Fire Stations and Pools and Community Centres Retrofit), currently projected at $3.170 million annually, are in line with the estimates used for analysis at the time of individual project approvals.

Miscellaneous


http://www.toronto.ca/legdocs/2005/agendas/committees/hl/hl050214/it002.pdf (health board, page 41)


http://www.toronto.ca/legdocs/mmis/2007/bu/bgrd/backgroundfile-4478.pdf (under-spending page 16)


http://www.toronto.ca/legdocs/mmis/2007/bu/bgrd/backgroundfile-1720.pdf (page 15, same?)


http://www.toronto.ca/legdocs/mmis/2007/ex/bgrd/backgroundfile-5094.pdf (note that this gives a line item with a formal project number, though google can't find the project number anywhere else)


http://www.toronto.ca/legdocs/mmis/2007/ex/bgrd/backgroundfile-5092.pdf (same?)


http://www.toronto.ca/legdocs/mmis/2007/bu/bgrd/backgroundfile-4480.pdf (arenas mentioned, same document as above)


http://www.toronto.ca/legdocs/mmis/2007/bu/bgrd/backgroundfile-781.pdf (page 11: Energy Retrofit Program – As at September 30, 2006 the Energy Retrofit Program expenditures were $6.007 million or 37.8% of the 2006 approved cash flow. All projects are under construction and the spending rate at the year-end is projected at 91.1%. Under expenditures are due to an anticipated delay in implementation of energy retrofit initiatives at Exhibition Place, Arenas and Fire Stations.)


http://www.toronto.ca/legdocs/mmis/2007/ex/comm/communicationfile-519.pdf (same)


Incidental

Economic Development and Parks Committee Report by Brenda L on Progress on Implementing "Our Common Grounds," the Parks, Forestry & Recreation Strategic Plan All Wards:

http://www.toronto.ca/legdocs/2006/agendas/committees/edp/edp060912/it034.pdf


Content last modified on September 28, 2010, at 07:48 PM EST